The Area Secretary for the year 2004-2005 The Secretary of the corporation shall be elected by the member clubs. The President shall solicit in writing from the eligible member clubs nominations for the offices of secretary. Such nominations shall be made within the 12 months preceding the commencement of the term for each office as set forth in this Article. For the chief financial Officer, nominations will be solicited in even numbered years only. The period for submitting nominations shall be close on October 31 of each year preceding the term for which the office is to be elected, and written indication of willingness to stand for election shall be received from all nominees by the same date. The selection of the candidates for the office of Secretary shall be determined by the three individuals for each office who receive the largest number of nominations for that office from the member clubs. The Secretary shall attend to the following: (a) Book of Minutes The Secretary shall keep or cause to be kept, at the principal executive office or such other place as the Board of Directors may direct, a book of minutes of all meetings and actions of directors, committees of directors, U.S. Area Council, and annual meeting of member clubs, with the time and place of holding whether regular or special, and, if special, how authorized, the notice given, the names of those present at such meetings, the number of member clubs present or represented at such meetings, and the proceedings of such meetings. (b) Notices Seal and Other Duties. The Secretary shall give, or cause to be given, notice of all meetings of the Board of Directors, U.S. Area Council and annual meeting of member clubs required by the Bylaws to be given. He/she shall keep the seal of the corporation in safe custody. He/she shall have such other powers and perform such other duties as may be prescribed by the Board of Directors or the Bylaws. (C) When an Assistant Secretary is appointed by the president as authorized under this Section R. the Secretary shall supervise and direct the performance of any duties of the Secretary which are to be performed by the Assistant Secretary. (d) The Secretary shall serve a term of two years beginning July 1 of each even year. No person shall serve more than three consecutive terms. Email page comments to: Debbie Redmond Home | Officers | AP | APE | PAP | CFO | Regions: HIR | MAR | MER | NAR | NCR | PCR | PNR | PSR | SAR |
Page Updated 16 July 2006 |